Everything travels by email
The student sends the topic, the school reviews it and passes it to the faculty, the faculty checks with the reviewer, and the answer goes back… sometimes to the coordinator, sometimes to no one.
Falitech Gradua · Thesis management for universities
Thesis management and advising powered by processes, data and AI agents
No thesis should miss graduation.
From topic to grade and evaluator payment: every thesis with an owner, a deadline and a full trail. Universidad Central del Este has used it since 2020 for more than 15,000 theses.
- Installed at your university or in Falitech's private cloud
- Advisor, evaluator and coordination in one record
- AI assists; the evaluator sets the grade
- 15,000+ theses at UCE
- pay: 6–12 months → 1 month
- 10 business days / 14 days
- since 2020 · pilots 2019
Illustrative process: Topic, Proposal, Advisor review, Evaluation (2 evaluators), Grade, Ready for Registrar and Evaluator payment. Student, Advisor, 2 Evaluators, Coordination/School, Registrar and the AI agent take part. The agent does a pre-review against your guidelines and sends alerts before a deadline slips. The AI doesn’t grade or approve.
The problem
Where is each thesis right now? If finding out takes a round of emails, the problem isn’t the student.
Students don’t know where their thesis stands
They ask, wait, and ask again.
No one can pull today’s list of who is ready to graduate
To hand it to the Registrar, someone has to ask each person what stage they’re in and wait for an answer. With hundreds of students, it never closes on time.
No one notices the evaluator who has gone 20 days without a grade
Until it’s too late.
What each delay costs
A coordination delay ends with a student missing the graduation date.
The student met every requirement and still misses it
Defending requires prerequisites and submission deadlines. If a reviewer, advisor or committee member doesn’t respond in time, the student is the one who misses graduation.
Graduation season squeezes everyone at once
Hundreds of theses to review in less than a month, with faculty who don’t have that much free time. A bottleneck that sometimes even more staff can’t solve.
Every school grades by its own yardstick
One is very demanding, another more lenient. Quality depends on which school got the thesis, and appeals are settled by rebuilding email threads.
Paying evaluators turns into an audit
Before paying, someone has to work out who took part, who finished and who dropped out. A batch of payments could take six months or up to a year.
And the administrative team spends the season chasing answers instead of helping the student who needs it.
Where Gradua was born
It didn’t come from a slide deck. It came from Universidad Central del Este (UCE).
Gradua was born at UCE to bring order to its thesis process. The first pilots started in 2019, and since 2020 it has been used for both undergraduate and graduate programs. More than 15,000 theses have gone through the system.
15,000+theses managed at UCE
2019first pilots
Since 2020undergraduate and graduate
6–12 → 1months to pay evaluators
“Everything used to go by email. Sometimes the student didn’t know what stage their thesis was in. Now there are stages: if you reached that stage by a given date, you’re ready to graduate.”
— Director of Research, Universidad Central del Este
What Falitech Gradua does
One record per thesis, with stages, deadlines and owners.
A stage for every thesis
Topic, proposal, review, evaluation, defense, Registrar: each with its date. The student and the coordinators see the same thing.
Supervised assignments
Coordinators assign the advisor, reviewers and committee. Gradua records who has what and whether they are doing their part.
Deadlines you can see coming
Your regulations set the deadlines. At UCE it’s 10 business days for a review and 14 days to evaluate a thesis. Gradua shows coordinators what is already late.
The same guidelines for every school
The structure of the proposal and the thesis and your evaluation instruments live in the system, so they can be audited.
The Registrar list, without building it by hand
A report by stage shows who is ready to graduate in each cycle.
Evaluator payments without manual audits
When the evaluator enters the grade, everything needed to process their payment is on record.
Full traceability
For an appeal, you see everything that happened to the thesis, who was involved and when.
Indicators at hand
How many graduated, and how many faculty and advisors took part and in which roles, so you can prepare your faculty in each area.
AI agents in Gradua
More time to revise, less time waiting.
- Less time. Alerts before a deadline slips (10 business days for a review / 14 days to evaluate a thesis), less time waiting.
- Lower cost. Fewer hours of coordination and manual follow-up, more theses per evaluator in peak season.
- Higher quality. Pre-review against the same guidelines before it reaches the evaluator, cleaner drafts.
At Topic and Proposal, a pre-review against the same guidelines before the thesis reaches the evaluator. At Review, alerts within 10 business days. At Evaluation, alerts within 14 days and more theses per evaluator in peak season, with fewer hours of coordination and manual follow-up. Grade, Registrar and Payment stay in the process. The AI doesn’t grade or approve.
Alerts before a deadline slips
Reminders and early warnings to students, advisors, reviewers and committee members, so coordinators can step in on time.
Pre-review against your guidelines
Before the thesis reaches the reviewer, the agent checks it against your methods and structure guidelines. Students fix issues earlier and human review focuses on what matters.
Support on every draft
Every time a student uploads a draft, they get feedback on methodological rigor. The same level of support for everyone, including when the advisor is new.
More theses per evaluator in peak season
An evaluator assisted by an agent can review more theses, freeing capacity for the rest of the cycle.
What a person always decides: topic approval, evaluator assignment, the grade, the defense, appeals and exceptions. The AI doesn’t grade or approve.
Where Gradua runs
A dedicated instance for each university.
On your campus
We install it on your university’s infrastructure.
In Falitech’s private cloud
We host it for you in Falitech’s private cloud, with an instance dedicated to your university.
Either way, each university has its own instance, with its own regulations, guidelines and data.
Before and after
From chasing answers to knowing where every thesis stands.
| Before | With Gradua |
|---|---|
| Topics and proposals by email | One record per thesis, with a stage and an owner |
| Students don’t know where they stand | Students see their stage |
| The Registrar list is built by asking one by one | Report by stage: who is ready to graduate |
| Each school grades its own way | The same guidelines and instruments, auditable |
| Paying a batch of evaluations could take six months or up to a year | At UCE, payment happens the month the evaluation is done or the next |
| Appeals rebuilt from emails | Traceability of the whole process |
At UCE, student surveys show higher satisfaction with response times and with the attention they receive.
“Students are at the very end of their degree, under stress. They need everything around their thesis to move as fast as possible and to feel they’re being looked after. The system helps, and the team focuses on solving their case.”
— Director of Research, Universidad Central del Este
Your free diagnostic
We start with your regulations, not the software.
Free diagnostic.
We review how your thesis process works today (roles, stages, deadlines, guidelines, and how the list reaches the Registrar) and where it gets stuck. Aggregate data is enough: we don’t need your students’ data.
Set up with your rules.
Your stages, deadlines, evaluation instruments and roles, for undergraduate and graduate programs, on your servers or in Falitech’s private cloud.
Start with one school or program.
That’s how it began at UCE: pilots first, then the whole university.
Weekly review in graduation season.
With the Falitech team we look at what fell behind and adjust. That’s how Crece con AMO works: Attention, Monetization and Optimization.
FAQ
Questions from research offices and thesis coordinators
How much does it cost?
It depends on the size of your university and what you need. Tell us in the chat, we’ll review it with you and then send you a proposal.
Does the AI grade or approve theses?
No. Grades, defenses and appeals belong to your evaluators and coordinators. The agents alert, pre-review and support.
Where is it installed?
On your university’s infrastructure or in Falitech’s private cloud. Either way, it’s an instance just for your university.
Does it work for graduate programs?
Yes. At UCE it is used for undergraduate and graduate programs, each with its own stages and deadlines.
Does it connect with the Registrar or our student information system?
We review it with you in the diagnostic. At a minimum, the Registrar gets the list by stage without building it by hand.
What happens to student data?
It’s used only to manage their thesis process, under Dominican Law 172-13, and stays in your university’s instance.
Do we have to change our regulations?
No. Gradua is configured with your regulations and guidelines.